Last Updated On September 02
Todoist Review 2024: Best To-Do List for Personal Productivity
Discover in this Todoist Review 2024 if it's the best to-do list app for personal productivity, daily task tracking, project organization, and list management.
In the hunt for the best to-do list app, one name keeps popping up: Todoist. For anyone knee-deep in “work to do” or struggling to stay on top of tasks, Todoist seems like a promising solution.
But is it really the organization software that can transform a chaotic to-do list into an organized daily task tracker? Let's dive in.
What is Todoist?
Put simply, Todoist is a daily checklist app and project management tool that helps users organize tasks, set priorities, and track progress.
From personal to-dos to full-blown project organization, Todoist covers a broad spectrum, from “what to do today” to long-term project organization.
In my view, Todoist has nailed simplicity while somehow feeling robust enough for complex tasks.
Ease of Use
4.6
Customer Service
4.5
Features
4.5
Value for Money
4.6
Todoist Overview
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Who Is Todoist Best For?
Todoist isn't just another daily checklist app. One might argue it's geared towards those who want both personal productivity and professional organization—think list management meets project management organization.
It's popular among students, busy professionals, and anyone who finds “work to do” piling up faster than they can handle.
Todoist’s PROS and CONS
Like any productivity tool, Todoist brings a mix of pros and cons. It's packed with features that make managing tasks feel intuitive and efficient, yet it has its own set of limitations to consider. If you’re on the lookout for an intuitive to-do list app or a robust project management tool, weighing Todoist’s strengths and weaknesses can help you decide if it's a match for your workflow.
Let’s dive into where Todoist shines and where it might leave you wanting a bit more.
PROS
Easy for Beginners, Deep Enough for Pros - Todoist’s user-friendly interface makes it accessible for beginners, while still offering enough depth for those who want more advanced control. You can jump right in without much of a learning curve.
Accessible Anytime, Anywhere - Available on web, desktop, and mobile (iOS and Android), Todoist syncs in real-time. So, whether you’re working at your desk or ticking off tasks on the go, your list is always up to date.
Organized and Prioritized Tasks - Tasks can be organized into projects, assigned priority levels, and broken down into subtasks for better management. It’s like having a mini project management board right in your pocket.
Smart Recurring Tasks & Reminders - Todoist simplifies life with automatic recurring tasks and reminders, ensuring you never miss an important deadline, from weekly chores to project milestones.
Seamless Integrations - Todoist connects effortlessly with tools like Google Calendar, Slack, and Dropbox, helping you pull everything together in one place. It fits naturally into your productivity routine, so there’s less jumping between apps.
Time-Saving Templates - With Todoist’s templates, setting up recurring projects or tasks is quick and painless. No need to start from scratch each time; just grab a template and you’re off.
CONS
Limited Free Plan - While the free plan covers basic task management, accessing advanced features like reminders and labels requires a paid subscription. For those who need a bit more, this upgrade might feel essential.
No Built-In Time Tracking - Todoist doesn’t offer built-in time tracking like some other tools, so if you’re looking to track your work hours, you may need to use a separate app alongside Todoist.
Learning Curve for Advanced Features - Getting started with Todoist is a breeze, but features like filters, labels, and Kanban boards might take a bit of practice to master.
Offline Limitations - While Todoist syncs beautifully across devices, some users find the offline capabilities limited. If you frequently need to update tasks without an internet connection, this could be a hurdle.
Subscription for Full Features - Accessing all of Todoist’s tools—like reminders and collaboration—requires a paid plan, which might not fit everyone’s budget.
Ultimately, the best way to decide if Todoist fits your needs is to dive in with the free plan. You can explore the platform, see how it meshes with your tasks, and decide if it’s worth the upgrade.
It’s a great opportunity to test out its features and decide if Todoist is the productivity tool to keep you organized and on track.
Todoist’s User Testimonials
Reading reviews and testimonials from other users can really help you get a feel for what it’s like to use Todoist. Hearing other people’s experiences can make it easier to figure out if the platform’s a good match for your needs.
Since everyone’s experience is different, it’s smart to check out a variety of opinions for a balanced view before making a decision.
Here are a few insights from actual Todoist users:
Many people find Todoist to be the perfect partner for other productivity systems. One user shared how they pair it with the classic Getting Things Done (GTD) method by David Allen.
“I use Todoist in conjunction with the Getting Things Done: The Art of Stress-free Productivity book by David Allen. The whole concept is that if you have a system set up that you can trust, you can add your tasks and remove them from your brain so it can relax and focus on more meaningful tasks than remembering to do the laundry when you get home. Then, if you find you have 10 free minutes and you've set up your tasks according to this system, you can knock out your calls or the like with a quick search to pull all similar tasks into one screen.”
For some, Todoist has been a reliable companion for years.
“I've used Todoist as my go-to to-do for about ten years, and I've come to depend on it completely. It runs my personal life as well as my professional life, and it's ideal for coping with multiple clients and multiple projects. It's easy to use, powerful, and helps me see exactly what I have to do each day.”
Of course, not all reviews sing its praises. One user, clearly unimpressed, called it:
“Actual TRASH.... Way better stuff out there!”
On a more positive note, some teams find it incredibly useful for collaboration.
“Todoist has been a really helpful app for managing tasks for a dispersed team.
While many love Todoist’s simplicity, others wish for a bit more.
“I love Todoist for the ease of use but the features are lacking. I love Amazing Marvin for its features but it is not easy to use. I wish Todoist can inspire from other advanced productivity tools in the market and add more features.”
These varied experiences reflect the spectrum of opinions on Todoist—some see it as a perfect tool for organizing life, while others feel it still has room for growth.
Want to dive deeper? Check out Capterra, a well-known review site where you’ll find detailed user feedback on Todoist and other software. It’s a great way to gain more insights and see what people are saying.
Todoist’s Pricing
Todoist offers flexible pricing plans to fit a variety of needs, whether you're managing personal tasks, working as a freelancer, or leading a team.They kick things off with a Free Plan that covers the basics, like task management and organization—ideal for keeping your daily to-dos in check without spending a dime.
If you're after more advanced features, like reminders, project templates, or team collaboration, you can upgrade to one of their paid plans. The nice part is, Todoist’s pricing scales with your needs, so you’re free to pick a plan that matches your workflow without overspending.
Here’s a quick breakdown of each plan to help you decide which one is the best fit.
| Plan | Starting Price | Features |
|---|---|---|
| Beginner | $0 / month | 5 personal projects, Smart quick add, Flexible list & board layouts, 3 filter views, 1 week activity history, Integrate email, calendar, and more. |
| Pro | $5 / month | Everything in Beginner, plus: 300 personal projects, Calendar layout, Task reminders & duration, 150 filter views, Unlimited activity history, AI Assistant. |
| Business | $8 / month | Everything in Pro for every member, plus: A shared team workspace, Up to 500 team projects, Calendar layout for team projects, Granular team activity logs, 1000 team members & guests, 1000 project folders, Team roles & permissions, Centralized team billing. |
Todoist’s Monthly Pricing
When you’re ready to go for a paid subscription, Todoist gives you the choice of either a monthly or annual payment. The monthly plan keeps things straightforward, with no discounts—just the regular rate each month.
But if you’re in it for the long haul and want to save, opting for the annual subscription gives you a 20% discount. It’s a smart way to enjoy all the premium features while keeping costs down in the long run.
Todoist’s Yearly Pricing
Quick Verdict – Is Todoist Worth the Money?
If you’re searching for productivity software that combines simplicity with solid project management tools, Todoist is worth a shot.
With flexible templates and task boards, it brings a certain peace of mind to staying organized.
Todoist’s Key Features
This section of our Todoist review will focus on the app's standout functionalities, exploring how they can streamline your workflow and help you achieve your goals.
Todoist’s Task and List Management
Todoist’s foundation is its simple yet robust task and list management system. Users can create tasks for anything—quick daily to-dos or complex, multi-step projects—and group them into lists organized by due dates, priority levels, and even custom labels.
Each task can be broken down into subtasks, making it easy to tackle big goals in bite-sized steps.
For anyone juggling a packed schedule, Todoist’s task management is a lifesaver. With priority lists and deadlines, it’s easy to focus on the essentials first, reducing stress and boosting productivity.
Subtasks are a bonus for breaking down hefty projects, turning an overwhelming goal into actionable, achievable steps.
Todoist’s task and list management feature is a versatile tool for organizing every area of life. With a clear, organized view of tasks each day, users can stay on track without wasting time sorting through scattered to-do lists.
Task and List Management
Todoist’s Kanban Board for Visual Project Management
Todoist’s Kanban board offers a visual approach to tracking progress. Users can organize tasks into columns (such as To-Do, In Progress, and Completed) and drag tasks from one stage to the next as they move forward.
This style of project management provides a clear snapshot of each stage of a project.
For visual thinkers, the Kanban board is a game-changer. It’s great for breaking down larger projects into stages, giving users a step-by-step view of their progress. Plus, the ability to toggle between board and list views lets users manage tasks in whatever format best suits their workflow.
Todoist’s Kanban board is ideal for anyone handling projects that require multiple steps or collaboration. It’s a practical tool for team projects, offering everyone a clear overview and helping to keep projects moving smoothly.
Kanban Board for Visual Project Management
Todoist’s Templates for Easy Setup
Todoist’s library of templates provides a shortcut for setting up projects, whether you’re planning an event, managing a work project, or organizing a weekly routine. Just choose a template, and Todoist automatically populates your workspace with pre-made tasks and deadlines.
These templates save time by giving users a structured starting point. For recurring tasks or projects, it’s especially useful—you’re not stuck recreating the same lists every time, making setup easy and fast.
Templates are perfect for users who want a quick, organized start without spending time on setup. Whether you’re managing similar projects regularly or just want guidance on getting started, Todoist’s templates allow you to get organized in no time.
Todoist’s Templates for Easy Setup
Todoist’s Collaboration Features
Todoist makes team collaboration easy, letting users share projects, assign tasks, and comment within the app. Everyone can stay informed on task progress, and real-time notifications keep the team updated on any changes or completed tasks.
For remote teams or groups working in different locations, Todoist’s collaboration features keep things organized and accessible. Team members can see task statuses, responsibilities, and progress, reducing the need for constant updates or check-ins.
Todoist’s collaboration tools are a win for remote teams, freelancers with clients, or any group needing a shared workspace. By centralizing communication and task updates, Todoist helps teams stay aligned and work together efficiently.
Todoist’s Collaboration Features
Todoist’s Integration with Other Productivity Tools
Todoist integrates seamlessly with popular tools like Google Calendar, Slack, Dropbox, and Zapier. These integrations allow users to sync tasks with their calendar, add tasks from emails, or automate task creation based on triggers in other apps.
These integrations reduce the need to bounce between apps, keeping productivity tools in sync. For instance, connecting Todoist with Google Calendar lets users see tasks alongside meetings, making it easier to balance time and avoid overload.
Integrating with Zapier offers even more options, like turning emails into tasks or pushing task updates to Slack.
Todoist’s integrations make it a smooth fit in any productivity setup. By connecting Todoist to other apps, users can streamline their task management, saving time and keeping all tasks in one place—a huge plus for anyone managing multiple projects or tools.
Todoist’s Integration with Other Productivity Tools
Each feature in Todoist is crafted to make task management, project tracking, and collaboration simpler and more efficient.
Whether you’re working alone or as part of a team, Todoist has tools to support your productivity, helping you achieve more with less hassle.
Todoist’s Customer Support
While Todoist doesn’t offer 24/7 support, they do have a solid help center and prompt email support.
For most people, that does the trick.
Final Thoughts on Todoist
In my view, Todoist strikes a sweet spot between handling daily productivity and managing more complex projects.
It’s flexible enough for the simplest of daily tasks, yet it doesn’t shy away from robust features that can take on big-picture project management.
Whether you’re someone who just needs a daily checklist app to keep life on track or you’re managing multiple projects with a team, Todoist has room to grow alongside your needs.
With its thoughtful design and solid feature set, it feels like Todoist could very well be the best to-do list app for anyone aiming to stay organized and productive in a busy world.
Todoist’s (FAQs)
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Todoist is a handy tool for keeping your life organized, whether you’re managing personal tasks, work projects, or a mix of both. Here’s what it’s great for:
Creating To-Do Lists: It lets you easily create to-do lists for everything from grocery shopping to important work tasks, so you can stay on top of everything.
Organizing Projects: You can break big projects down into smaller steps, categorize them, and set deadlines, making it easier to track your progress.
Setting Deadlines and Priorities: With Todoist, you can set due dates, create recurring tasks, and assign priorities, ensuring you never miss something important.
Team Collaboration: It’s also great for working with others. You can share projects, assign tasks, leave comments, and keep everyone on the same page.
Handling Multiple Projects: Whether it's personal errands or work-related tasks, Todoist helps you manage everything at once in a simple and organized way.
Integrating with Other Apps: It connects seamlessly with apps like Google Calendar, Slack, and Dropbox, so you can sync tasks across platforms and keep everything in one place.
In a nutshell, Todoist is for anyone who wants to stay organized, improve productivity, and easily manage both personal and professional tasks.
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Todoist does have a free version, but it comes with some limitations. The free plan lets you handle basic tasks, set due dates, and organize simple to-do lists.
However, if you want more advanced features—like reminders, labels, and collaboration with teams—you’ll need to upgrade to a paid plan.
For casual users or those just looking for a simple way to track personal tasks, the free version is often enough. But if you're after more powerful tools like task prioritization, templates, or app integrations, you might want to explore the paid options.
In short, Todoist is free to use, but you’ll need a subscription to unlock all its features.
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The 1-3-5 Rule is a simple yet effective way to help you prioritize your tasks for the day. It breaks things down so you focus on:
1 big task (something important or time-consuming),
3 medium tasks (things that still matter but aren’t as big),
5 small tasks (quick, easy items you can get done fast).
This method keeps your to-do list manageable and prevents it from feeling overwhelming. Using the 1-3-5 Rule with Todoist can really boost your productivity by helping you focus on the most important things while still knocking out smaller tasks along the way.
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Todoist has become a big hit because it's easy to use, super flexible, and packed with features. Here's why people love it:
It's a breeze to use: Todoist has a clean, simple look that's easy to understand, even if you're new to it. You can quickly add tasks, set deadlines, and organize your to-do lists without any fuss.
You can use it anywhere: Todoist works on almost everything—computers, phones, and even smartwatches. So, no matter where you are, your tasks are always just a tap away.
You can make it your own: Todoist lets you customize it to fit your way of working. Whether you're managing simple daily tasks or big, complicated projects, you can adjust your lists, labels, and filters to make it work just how you need.
It's great for teams and individuals: Todoist is perfect for both personal use and working with others. You can share projects, assign tasks, set deadlines, and track progress, making it a versatile tool for collaboration.
It plays well with others: Todoist connects with other popular tools like Google Calendar, Slack, Dropbox, and more, so you can streamline your workflow across different apps.
It's packed with features: From prioritizing tasks to creating subtasks, recurring tasks, and setting reminders, Todoist offers a wide range of features to suit different productivity styles.
Overall, Todoist's combination of simplicity, powerful features, and ability to integrate with other tools has made it a top choice for people who want to stay organized and productive.
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Yes, Todoist is generally considered a safe app. It is a well-established task management platform with a strong reputation for data security.
Here are some reasons why Todoist is considered safe:
Encryption:
Todoist uses encryption to protect your data,
making it difficult for unauthorized individuals to access it.
Regular security updates:
The Todoist team regularly updates the app to address potential security vulnerabilities.
Privacy policy:
Todoist has a transparent privacy policy that outlines how they collect, use, and protect your data.
Positive user reviews:
Many users have reported positive experiences with Todoist's security and privacy practices.
However, it's always a good idea to be cautious and follow best practices for online security, such as using strong passwords and avoiding sharing sensitive information.
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No, Todoist doesn’t have a built-in time-tracking feature. It’s great for managing tasks and projects but doesn’t track how much time you spend on each task.
If you need to track time, you can pair Todoist with other time-tracking apps like Toggl, Harvest, or Clockify. This way, you can manage your tasks in Todoist and keep tabs on your time separately.
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