Last Updated On September 02
Todoist Review 2024: Features, Pricing & Why It's a Top Pick
Explore our 2024 Todoist review to see why it’s the best to-do list and daily task tracker. Discover features, pricing, templates, and how it boosts productivity.
Imagine you start your day with a list of small but important tasks: "Buy groceries," "Schedule dentist appointment," "Water plants," and "Respond to emails." With Todoist’s daily checklist app, you can easily create and track these tasks.
Todoist’s daily task tracker reminds you of upcoming to-dos and gives you the satisfaction of checking them off as they’re completed. This makes it a great tool for staying organized throughout the day.
If you're looking for the best to-do list and daily task tracker to boost your productivity, Todoist is a top contender. As an all-in-one organizing software, it offers an elegant and intuitive way to manage everything from simple tasks to complex projects.
Whether you're handling your daily checklist or coordinating a large-scale project, Todoist's versatility makes it a powerful tool for both personal and professional use.
In this review, we'll take a closer look at Todoist's functionalities and how they can benefit you. We'll also discuss the pros, cons, and pricing.
Let's GO!
What is Todoist?
Todoist is an app designed to help you manage your tasks and projects easily. It works like a to-do list where you can add, organize, and track everything you need to get done.
Whether it’s small tasks like “buy groceries” or bigger projects like “plan an event,” Todoist helps you stay on top of it all.
You can set deadlines, create subtasks, and organize tasks into different projects. Todoist is great for personal use as well as for teams, with features like task sharing and collaboration.
It’s available on your phone, computer, or web browser, so you can access your to-do list anywhere.
Ease of Use
4.6
Customer Service
4.5
Features
4.5
Value for Money
4.6
Todoist Overview
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Who Is Todoist Best For?
Todoist is great for all kinds of people, whether you’re just trying to stay on top of daily tasks or managing bigger projects with a team.
Here’s who it works best for:
Busy Individuals
If you’ve got a lot on your plate—errands, personal goals, or just everyday to-dos—Todoist is perfect for keeping everything organized in one easy place.
Freelancers and Self-Employed Professionals
If you’re juggling multiple clients or projects, Todoist helps you stay organized by tracking deadlines, tasks, and deliverables, so nothing slips through the cracks.
Teams and Small Businesses
Todoist’s collaboration tools are ideal for small teams that need to assign tasks, set priorities, and keep track of what’s getting done. It’s simple enough to use without needing a big, complex system.
Students
For students, Todoist is great for managing schoolwork and deadlines. You can organize tasks by subject, set due dates, and break bigger projects into smaller steps to stay on top of your assignments.
Project Managers
If you’re managing multiple projects or leading a team, Todoist makes it easy to organize tasks, track progress, and assign subtasks. With features like Kanban boards, it’s a practical tool for staying on track.
Creatives and Content Creators
Writers, designers, and creators can keep their work flowing with Todoist. It helps you track the different stages of a project, from brainstorming to final delivery, keeping everything clear and organized.
In short, Todoist is for anyone who wants to stay organized, boost productivity, and manage their tasks more easily—whether you're handling personal to-dos or working with a team on bigger projects.
Todoist’s PROS and CONS
Like any productivity tool, Todoist has its strengths and weaknesses. It's packed with features that make task management simple and effective, but it's not without its limitations.
Whether you're looking for an intuitive to-do list or a full-fledged project management solution, understanding Todoist’s pros and cons can help you decide if it's the right fit for your needs.
Let’s take a look at what Todoist does well and where it might fall short.
PROS
Todoist is user-friendly, making it easy for beginners to start using right away, while still offering enough depth for advanced users.
Todoist is available on the web, desktop, and mobile (both iOS and Android), so you can access your tasks from anywhere, anytime. Everything stays synced in real-time, so whether you're at your desk or on the go, your to-do list is always up to date
You can organize tasks into projects, add priority levels, set deadlines, and even break down tasks into subtasks for better management.
Todoist simplifies life with automatic recurring tasks and reminders, ensuring you never forget important deadlines.
Todoist connects effortlessly with popular apps like Google Calendar, Slack, and Dropbox, making it easy to keep all your tools working together. This integration helps make Todoist a natural part of your productivity routine, so everything stays organized in one place.
Todoist’s templates make setting up recurring tasks or projects super easy, saving you time and effort. Instead of starting from scratch, you can quickly use a template and get everything organized in no time.
CONS
The free plan handles basic task management well, but if you want advanced features like reminders and labels, you'll need to upgrade to one of the paid plans.
Todoist doesn’t come with built-in time-tracking like some other project management tools, so if you need that feature, you might have to use a separate app to track your time.
Todoist is really easy to start using, but getting the hang of more advanced features like filters, labels, and Kanban boards might take a bit of time and practice.
Even though Todoist syncs across all your devices, some users have found that its offline features can be a bit limited, especially if you need to update tasks without an internet connection.
To access all of Todoist's features, like reminders and collaboration tools, you’ll need to subscribe to a paid plan. This might not be the best fit for everyone’s budget.
Ultimately, the best way to figure out if Todoist is the right fit for you is to give it a try. With their free plan, you can dive in and explore the platform yourself, see how it works with your tasks, and determine if it meets your needs before committing to a paid subscription.
It’s a great way to test out its features and see if it’s the perfect tool for staying organized and productive.
Todoist’s User Testimonials
Lots of people find Todoist a fantastic sidekick for other productivity methods. One user says how they use it with the Getting Things Done (GTD) method by David Allen.
“I use Todoist in conjunction with the Getting Things Done: The Art of Stress-free Productivity book by David Allen. The whole concept is that if you have a system set up that you can trust, you can add your tasks and remove them from your brain so it can relax and focus on more meaningful tasks than remembering to do the laundry when you get home. Then, if you find you have 10 free minutes and you've set up your tasks according to this system, you can knock out your calls or the like with a quick search to pull all similar tasks into one screen.”
For some people, Todoist has been a trusty sidekick for years.
“I've used Todoist as my go-to to-do for about ten years, and I've come to depend on it completely. It runs my personal life as well as my professional life, and it's ideal for coping with multiple clients and multiple projects. It's easy to use, powerful, and helps me see exactly what I have to do each day.”
However, not all feedback is positive. One frustrated user commented,
“Actual TRASH.... Way better stuff out there!”
One team shared how Todoist has made a big difference for them.
“Todoist has been a really helpful app for managing tasks for a dispersed team.”
One user shared that Todoist is easy to get started with, but they'd like to see more complex features.
“I love Todoist for the ease of use but the features are lacking. I love Amazing Marvin for its features but it is not easy to use. I wish Todoist can inspire from other advanced productivity tools in the market and add more features.”
Ultimately, the best way to know if Todoist is right for you is to try it out yourself. They have a free plan so you can give it a spin and see if it's a good fit for your tasks.
It's a great way to see if Todoist can help you stay organized and productive.
Todoist’s Pricing
Todoist offers flexible pricing options to suit a wide range of users, whether you're just looking to manage personal tasks, working as a freelancer, or leading a team.
They start with a FREE PLAN that covers the basics like task management and organization, perfect for keeping track of daily to-dos.
But if you need more advanced features—like reminders, project templates, or the ability to collaborate with others—you can upgrade to one of their paid plans.
The great thing is, Todoist’s pricing is designed to scale with your needs, so you can pick the plan that matches your workflow without spending too much.
Let's take a closer look at what each plan offers so you can decide which one works best for you.
| Plan | Starting Price | Features |
|---|---|---|
| Beginner | $0 / month | 5 personal projects, Smart quick add, Flexible list & board layouts, 3 filter views, 1 week activity history, Integrate email, calendar, and more. |
| Pro | $5 / month | Everything in Beginner, plus: 300 personal projects, Calendar layout, Task reminders & duration, 150 filter views, Unlimited activity history, AI Assistant. |
| Business | $8 / month | Everything in Pro for every member, plus: A shared team workspace, Up to 500 team projects, Calendar layout for team projects, Granular team activity logs, 1000 team members & guests, 1000 project folders, Team roles & permissions, Centralized team billing. |
Todoist’s Monthly Pricing
When you decide to go for a paid subscription with Todoist, you have the flexibility to choose between a monthly plan or an annual one. If you prefer the monthly option, there are no discounts, so you’ll pay the regular rate each month.
However, if you're looking to save some money in the long run, Todoist offers a 20% discount when you opt for the annual subscription.
It’s a great way to get all the premium features while keeping costs down if you're in it for the long haul.
Todoist’s Yearly Pricing
Quick Verdict – Is Todoist Worth the Money?
If you’re after a simple, reliable way to manage your tasks—whether it’s personal to-do lists or bigger work projects—Todoist is definitely worth a look.
It’s easy to use, works across all your devices, and integrates smoothly with tools like Google Calendar and Slack, making it a solid option for both individuals and teams.
The free version covers basic task management, but if you need features like reminders, labels, or team collaboration, you’ll need to go for a paid plan.
For most people, especially those who value a clean, straightforward app that helps them stay organized, Todoist offers good value for money.
But if you're after more advanced features, like built-in time tracking, you might need to combine it with other apps or consider different tools.
Overall, Todoist is a great choice for anyone looking to boost productivity without making things overly complicated. It’s definitely worth it if that’s your goal!
Todoist’s Key Features
This section of our Todoist review will focus on the app's standout functionalities, exploring how they can streamline your workflow and help you achieve your goals.
Todoist’s Task and List Management
One of the things that makes Todoist stand out is its task management system. It’s designed to make creating, organizing, and prioritizing tasks incredibly simple, which is a huge help whether you're juggling personal to-dos or work projects.
You can set due dates, assign priority levels, and even group tasks into different projects. This turns Todoist into a powerful daily task tracker, keeping you on top of everything you need to do.
One of its most useful features is the ability to break down complex tasks into subtasks, making large projects feel less overwhelming and more manageable.
Example: Let’s say you're organizing a business meeting. You can create a project called “Meeting Planning” and add subtasks like “Send Invitations,” “Prepare Agenda,” and “Confirm Attendees.”
Each subtask can be ticked off once completed, giving you a clear sense of progress without losing track of any small but important details.
It’s this kind of flexibility that makes Todoist one of the best to-do list tools available, helping you stay focused and organized, no matter how big or small the task at hand.
Task and List Management
Todoist’s Kanban Board for Visual Project Management
If you’re someone who likes to see everything laid out visually, Todoist’s Kanban board integration is a game-changer. It’s perfect for people who prefer a more hands-on approach to project management.
With Kanban boards, you can take a project and divide it into columns like "To Do," "In Progress," and "Completed," letting you track the status of each task as it moves through different stages.
This gives you a clear, at-a-glance view of your entire workflow and helps keep everything organized.
Example: Imagine you're a content creator working on multiple articles. You could set up a Kanban board with columns for “Ideas,” “Writing,” “Editing,” and “Published.” As each article moves forward, you simply drag it from one column to the next.
It’s an incredibly intuitive way to see exactly where everything stands, making it easy to keep track of your progress.
No more worrying about something getting lost in the shuffle—Kanban gives you full oversight of your tasks and ensures that nothing falls through the cracks.
Kanban Board for Visual Project Management
Todoist’s Templates for Easy Setup
One of the best features of Todoist is its templates, which take a lot of the stress out of setting up tasks and projects, especially for things you do regularly.
Instead of manually creating the same list of tasks over and over again, you can use Todoist templates that are pre-built for recurring processes.
Whether it's organizing weekly team meetings, generating monthly reports, or even tracking your fitness goals, these templates save you time and ensure you don’t forget any crucial steps.
Example: Let’s say you need to prepare a monthly report. Instead of starting from scratch every time, you can use a pre-made template called “Monthly Reports,” which already includes all the necessary steps like “Data Gathering,” “Analysis,” and “Report Writing.”
All you have to do is tweak the deadlines, assign tasks to your team, and you’re ready to go. It’s a huge time-saver and takes the hassle out of repetitive tasks, so you can focus on getting the actual work done without worrying about setup.
Todoist’s Templates for Easy Setup
Todoist’s Collaboration Features
Todoist really stands out when it comes to collaboration, making it a fantastic tool for project management when working with others.
It’s not just a personal to-do list—Todoist makes it easy to invite people to join your projects, assign specific tasks to team members, leave comments for feedback or clarification, and set deadlines that keep everyone on track.
Whether you’re working with a small group or managing a large team, Todoist helps everyone stay organized and in sync.
Example: Imagine you’re a project manager launching a new product. You can bring together your marketing, development, and sales teams by inviting them to the same Todoist project.
You assign tasks like “Create Marketing Plan” to the marketing team, “Build Product Page” to development, and “Set Pricing Strategy” to sales. Each team member knows exactly what they need to do and when it’s due.
You can also monitor their progress in real time and leave comments on tasks if you need to ask questions or provide updates. This seamless collaboration keeps everything moving smoothly, ensuring that nothing falls through the cracks and everyone is on the same page.
Todoist’s Collaboration Features
Todoist’s Integration with Other Productivity Tools
Todoist works great on its own, but it gets even more powerful when you connect it with other tools you already use. It integrates smoothly with apps like Google Calendar, Dropbox, Slack, and many more, making it easy to keep all your tasks and projects connected.
This means you can sync your Todoist tasks with your calendar, attach important files from Dropbox, or get real-time updates in Slack—all without leaving the Todoist app.
By fitting into your existing workflow, Todoist becomes a key part of your overall organization software setup, allowing you to manage everything in one place.
Example: Let’s say you’ve got a big project coming up, and you want to make sure all your deadlines are aligned with your meetings and personal schedule. You can sync Todoist with Google Calendar so that every task you add or update in Todoist automatically shows up on your calendar, making it easier to manage your time.
Need to share important files for the project? Just attach them from Dropbox directly to your tasks. And if you’re working with a team, Slack integration means you’ll get updates and notifications in real time, so you’re always in the loop.
This seamless integration helps you stay organized without constantly switching between apps, saving you both time and energy.
Todoist’s Integration with Other Productivity Tools
Todoist Frequently Asked Questions (FAQ)
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Todoist is a handy tool for keeping your life organized, whether you’re managing personal tasks, work projects, or a mix of both. Here’s what it’s great for:
Creating To-Do Lists: It lets you easily create to-do lists for everything from grocery shopping to important work tasks, so you can stay on top of everything.
Organizing Projects: You can break big projects down into smaller steps, categorize them, and set deadlines, making it easier to track your progress.
Setting Deadlines and Priorities: With Todoist, you can set due dates, create recurring tasks, and assign priorities, ensuring you never miss something important.
Team Collaboration: It’s also great for working with others. You can share projects, assign tasks, leave comments, and keep everyone on the same page.
Handling Multiple Projects: Whether it's personal errands or work-related tasks, Todoist helps you manage everything at once in a simple and organized way.
Integrating with Other Apps: It connects seamlessly with apps like Google Calendar, Slack, and Dropbox, so you can sync tasks across platforms and keep everything in one place.
In a nutshell, Todoist is for anyone who wants to stay organized, improve productivity, and easily manage both personal and professional tasks.
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Todoist does have a free version, but it comes with some limitations. The free plan lets you handle basic tasks, set due dates, and organize simple to-do lists.
However, if you want more advanced features—like reminders, labels, and collaboration with teams—you’ll need to upgrade to a paid plan.
For casual users or those just looking for a simple way to track personal tasks, the free version is often enough. But if you're after more powerful tools like task prioritization, templates, or app integrations, you might want to explore the paid options.
In short, Todoist is free to use, but you’ll need a subscription to unlock all its features.
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The 1-3-5 Rule is a simple yet effective way to help you prioritize your tasks for the day. It breaks things down so you focus on:
1 big task (something important or time-consuming),
3 medium tasks (things that still matter but aren’t as big),
5 small tasks (quick, easy items you can get done fast).
This method keeps your to-do list manageable and prevents it from feeling overwhelming. Using the 1-3-5 Rule with Todoist can really boost your productivity by helping you focus on the most important things while still knocking out smaller tasks along the way.
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Todoist has become a big hit because it's easy to use, super flexible, and packed with features. Here's why people love it:
It's a breeze to use: Todoist has a clean, simple look that's easy to understand, even if you're new to it. You can quickly add tasks, set deadlines, and organize your to-do lists without any fuss.
You can use it anywhere: Todoist works on almost everything—computers, phones, and even smartwatches. So, no matter where you are, your tasks are always just a tap away.
You can make it your own: Todoist lets you customize it to fit your way of working. Whether you're managing simple daily tasks or big, complicated projects, you can adjust your lists, labels, and filters to make it work just how you need.
It's great for teams and individuals: Todoist is perfect for both personal use and working with others. You can share projects, assign tasks, set deadlines, and track progress, making it a versatile tool for collaboration.
It plays well with others: Todoist connects with other popular tools like Google Calendar, Slack, Dropbox, and more, so you can streamline your workflow across different apps.
It's packed with features: From prioritizing tasks to creating subtasks, recurring tasks, and setting reminders, Todoist offers a wide range of features to suit different productivity styles.
Overall, Todoist's combination of simplicity, powerful features, and ability to integrate with other tools has made it a top choice for people who want to stay organized and productive.
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Yes, Todoist is generally considered a safe app. It is a well-established task management platform with a strong reputation for data security.
Here are some reasons why Todoist is considered safe:
Encryption:
Todoist uses encryption to protect your data,
making it difficult for unauthorized individuals to access it.
Regular security updates:
The Todoist team regularly updates the app to address potential security vulnerabilities.
Privacy policy:
Todoist has a transparent privacy policy that outlines how they collect, use, and protect your data.
Positive user reviews:
Many users have reported positive experiences with Todoist's security and privacy practices.
However, it's always a good idea to be cautious and follow best practices for online security, such as using strong passwords and avoiding sharing sensitive information.
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No, Todoist doesn’t have a built-in time-tracking feature. It’s great for managing tasks and projects but doesn’t track how much time you spend on each task.
If you need to track time, you can pair Todoist with other time-tracking apps like Toggl, Harvest, or Clockify. This way, you can manage your tasks in Todoist and keep tabs on your time separately.
Final Thoughts on Todoist
Todoist is a great choice if you’re looking for a straightforward way to stay organized, whether for personal tasks or professional projects.
It’s easy to use, works across all your devices, and offers a solid set of features to keep you on top of your to-do list.
Its clean design and customizable options make it a favorite among users who want to boost their productivity without getting bogged down by complicated tools.
While it doesn’t have built-in time tracking and some advanced features are only available with paid plans, it still provides a lot of value, especially if you use it in combination with other apps.
In short, Todoist is a reliable and efficient tool that can help you manage your tasks effectively.
If you’re looking for a way to get organized and improve your productivity, it’s definitely worth giving it a try.
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