Last Updated On May 10

Todoist: Best To-Do List App for Personal & Project Tasks

Discover why Todoist is the best to-do list app for daily task tracking, project management, and personal productivity with templates and a Kanban board feature.

If you’ve ever felt like your to-do list was in a constant state of growth, well, you’re not alone. Managing a daily task tracker is no small feat, and finding organization software that truly works can feel like searching for a needle in a haystack.

After trying my fair share of apps, I’d say Todoist offers something special for those looking to manage both personal productivity and more complex projects.

Todoist is more than just a simple daily checklist app; it’s a reliable companion for organizing tasks of all kinds.

One might argue that Todoist balances everyday list management with the more advanced needs of project organization, making it a one-stop organizing software for anyone looking to stay on top of their work to do (and all the “do to” tasks that come with it).

It’s not only about checking things off but also about building a system that works for you in the long run.

With Todoist, list management feels natural. You can create tasks for anything from a quick grocery run to multi-step projects at work. Each task can have a priority level, due date, and even labels to help you organize things just right.

You might find yourself setting up a list for daily chores, another for long-term projects, and a third for things that just can’t wait.

The beauty of this setup? Todoist lets you add subtasks—so breaking down a bigger project into bite-sized pieces isn’t an afterthought; it’s built into the design. In my view, this ability to see both the forest and the trees at the same time makes Todoist one of the best to-do list options out there.

Now, if you’re anything like me, sometimes you need to see things to make sense of them. That’s where Todoist’s project management board shines. Todoist includes a Kanban board example—think columns for each stage of your project, like “To Do,” “In Progress,” and “Done.”

It’s a practical way to track your work and watch as tasks shift from one stage to the next.

This kanban flow is especially helpful for anyone managing multiple projects. Need to show someone where a project is at? Just glance at your Todoist project organization chart, and there it is—your whole project at a glance.

Kanban project management, it turns out, is perfect for both the big picture and all those little details.

Sometimes, setting up tasks from scratch is, well, tedious. And if you’re doing the same thing over and over, like planning a weekly meeting agenda, it feels like reinventing the wheel. That’s where Todoist templates come to the rescue.

Todoist’s library of templates helps you get started with preset structures that save time and mental energy. Whether it’s a work project or just a simple list, templates let you skip the setup and jump right into action.

If you’re a fan of routine or handle projects that follow a similar flow, these templates are the sort of little luxury you didn’t know you needed. You could say they’re like having a ready-made blueprint for productivity.

Todoist’s Tempates Hub

Todoist’s Tempates Hub

Todoist isn’t just for solo work. If you’re part of a team, Todoist makes it easy to share projects, assign tasks, and keep everyone in sync. For remote teams or freelancers juggling multiple clients, the ability to collaborate on projects without the hassle of endless emails or status meetings is a blessing.

Team members can check the status of tasks, leave comments, and receive notifications when something changes.

Let’s say you’re working on a project and need updates from a few different people—Todoist’s collaboration features make it simple to assign parts to each person and stay updated without chasing people down.

In my experience, this alone makes Todoist worth considering, especially if you’re looking to streamline project management organization across a team.

Todoist’s Collaboration Features

Todoist’s Collaboration Features

One of Todoist’s most practical features is its ability to connect with other productivity tools. Think Google Calendar, Slack, Dropbox, and even Zapier. For example, syncing with Google Calendar means you can see all your tasks and meetings in one place.

Or, if you’re a Slack user, you can connect Todoist to receive reminders or notifications directly in your chat.

These integrations are, frankly, a lifesaver for anyone managing multiple responsibilities.

It means no jumping between apps to check what’s next—you can sync up everything in one view, creating a productivity setup that actually works with you, not against you.

Todoist Integration

Todoist's Integration

So, what does a Kanban board demonstrate, anyway? In my view, it’s a picture of how Todoist turns task management into a living, breathing process. You’re not just crossing things off a list; you’re moving tasks through a series of stages that show progress over time.

It’s ideal for anyone who wants to see their work evolve, not just disappear into a list of completed items.

In the end, if you’re looking for an organizing software that’s as simple as a daily checklist app but has the potential to handle more complex project organization, Todoist is worth a look.

With its powerful task management, flexible Kanban board, ready-made templates, and seamless integrations, it seems as though Todoist has thought of nearly everything.

If you’re ready to take personal productivity to the next level, Todoist could be the best to-do list app you didn’t know you needed. Give it a try, and you might just find that staying organized and productive is easier than ever.

  • Todoist Review

Todoist is an app designed to help you manage your tasks and projects easily. It works like a to-do list where you can add, organize, and track everything you need to get done.

Whether it’s small tasks like “buy groceries” or bigger projects like “plan an event,” Todoist helps you stay on top of it all.

You can set deadlines, create subtasks, and organize tasks into different projects. Todoist is great for personal use as well as for teams, with features like task sharing and collaboration.

It’s available on your phone, computer, or web browser, so you can access your to-do list anywhere.

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With Notion, you can build custom setups that fit your personal or team needs, from simple to-do lists to detailed project trackers. Its user-friendly design makes it a favorite for organizing both work and personal life.

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It’s a popular choice for companies looking to speed up their approval processes and keep everything organized in one place.

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It’s a popular choice for businesses looking to streamline their marketing efforts and build stronger relationships with their customers through targeted, data-driven campaigns.

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